Meeting Date |
Meeting Highlights |
Full Text |
December 2010 |
- Brian B. Egan, Jane Wright, and Mary Fell agreed to continue in their present
positions.
- The owner contact information forms are coming in very slowly.
- Homeowners will be required to carry hazard insurance. Details will be posted
on the web site and mailed to owners in February.
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November 2010 |
- Additional recycling containers are being ordered.
- We are pricing addional stairwell sweeping.
- Two properties have had liens attached because of delinquent assessments.
- Carport gutter damage ouside Bldg. H is being repaired.
- Several trees must be removed because the developers planted them too
close to the buildings.
- "No Dumping" signs are being added to the garbage areas.
- The 33% assessment surcharge will continue through 2011 to pay for legal expenses.
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October 2010 |
- Some Realtors have incorrectly stated that West Oaks Condos have a swimming pool
or access to one.
- 12 accounts are overdue; the board authorized liens on two.
- All homeowners must have liability and hazard insurance. Details will be posted
on the web site and mailed to homeowners.
- Owners are being asked to provide emergency contact information to Willamette
Community Management.’
- The Annual Homeowners' Meeting will be Wednesday, December 15 at a location to be
announced.
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July/August 2010 |
- Due to time constraints and a very full agenda, the July meeting was continued
into August. Minutes were combined.
- There was a noise complaint about A-303.
- As of the meeting date, the lawsuit trial date is September 20 (now postponed to early 2011).
- A dead tree has been reported to the landscapers.
- Three accounts are delinquent; one has recently declared bankruptcy. The board discontinued collection activities on unit F201 and wrote off the debt.
- Some owners are not cleaning up pet waste. WCM will identify them and institute disciplinary action.
- A storage shed was purchased for Maintenance use.
- WCM fees for bank quesionnaires have increased due to the time involved.
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May 2010 |
- An unapproved satellite dish will be removed.
- Three accounts are delinquent.
- FedEx will repair a gutter they damaged.
- The B201 water leak is resolved; interior repair in B101 continues.
- The board is investigating options to ensure unit repair funds are available from owners.
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March 2010 |
- One delinquent account was brought up to date.
- Board meetings will be held every two months rather than monthly.
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February 2010 |
- Several delinquent accounts are being brought up to date.
- The Association's attorney provided a private lawsuit update to the Board.
- The Board denied an owner's request to waive ~$2000 in delinquent assesssments.
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January 2010 |
- Eight units are behind in assessments. Liens will be filed on those units more than three months in arrears.
- Roof repair is in progress in Bldg. H.
- The Board will be reimbursed for lawsuit-related mileage and parking.
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December 2009 |
- Brian B. Egan, Jane Wright, and Mary Fell were appointed president, secretary, and treasurer respectively.
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November 2009 |
- Jason Grotz, the HOA's attorney, and Caleb Vandermolen of Morrison-Hershfield consulting engineers presented a lawsuit update and answered questions.
- The board announced that a one-time special assessment — totalling $75K for the whole HOA — would be assessed during the twelve months of 2010.
- Three delinquent assessment accounts are unlikely to be brought current; one more is likely to be.
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2009 Annual Meeting |
- The meeting had to be rescheduled to December 1 because too few owners sent in their proxies.
- At the rescheduled meeting, Denise Wells was elected to the board, and Brian B. Egan was reelected.
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October 2009 |
- Collections have started on several delinquent accounts.
- Mold remediation has been completed in Bldg. F.
- Inspection by the lawsuit defendents was completed.
- WOCOA continues to incur bills for expert witnesses in the lawsuit.
- Basic assessments won't change, but during 2010 there will be a $50,000 special assessment (~33% surcharge)
- The Annual Meeting will be on November 19th.
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September 2009 |
- The board is querying lawsuit-related bills from Morrison-Hershfield.
- Mold remediation work is almost complete.
- The Annual Meeting will be November 16. Two board positions are up for election.
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August 2009 |
- The Board is monitoring lawsuit expenses carefully.
- Parking permits appear to be working well.
- Grand Oaks Apartments will prosecute WOC residents found in their pool
- The water leak in Bldg F has been repaired.
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July 2009 |
- The lawsuit is proceeding well. Defendant inspections should happen soon.
- The board is acting on reports of mold in units F-104 and F-204.
- A disciplinary process has been started against H-104.
- One satellite dish mounting pole will be allowed per pair of buildings, or per building when poles cannot be shared by two buildings.
- Using your garage for storage will not be grounds for additional parking permits.
- Owners who are late with assessments can lose access to driveways and parking, and could have their water cut off.
- Buildings A, B, and I will get new bark dust soon.
- The board opened a higher-interest-bearing savings account for reserve funds.
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June 2009 |
- Parking lot sealing and restriping are complete.
- Parking enforcement will begin soon.
- Skateboarders have waxed the stairs near the mailboxes. Please call 911 if you see a repeat.
- Failed window seals should be reported to your insurance, then the Association's.
- Bathtub cracks are the owner's responsibility; please get professionally fixed asap.
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May 2009 |
- The meeting was cancelled because a quorum could not be established. There are no minutes.
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April 2009 |
- Lawn conditions are being addressed.
- A lawsuit mediator has been appointed; things will begin moving now.
- The parking resolution will be in force this summer; space numbering will be determined next meeting.
- For Sale or For Rent signs are limited to one in the window and one outside, 2' x 3' or smaller.
- Dog waste MUST be picked up; violators will be fined.
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March 2009 |
- A tub in one unit was found to be cracked and leaking; owners should be
vigilent. (Interior problems are not part of the lawsuit.)
- The Parking Resolution was passed, and will go into force this summer.
- A problem with dog waste will be discussed with the offending resident.
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February 2009 |
- The first draft of the Parking Permit Policy was reviewd.
- Several landscaping expenditures were approved.
- Bldg E has a water leak that has not yet been located.
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January 2009 |
- The Board drafted a parking policy that will be finalized at the February meeting.
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Collection of Unpaid Charges Resolution, dated
April 23, 2007 |
- Read the PDF for full details on how the Association handles late assessments and fees.
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December 2008 |
- Liens are being filed against three properties for non-payment of assessments
- Late fees and interest will be charged beginning January 1, 2009
- The Financial Review was successful.
- Snow removal has been arranged.
- There is no parking by the west garbage enclosure.
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2008 Annual Meeting |
- Jane Wright and Mary Fell were re-elected to the Board.
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November 2008 |
- Garbage is still being abandoned in the east enclosure; the board is
deciding what action to take.
- Lawyers Jason Grotz and Mike Vial provided a lawsuit update.
- The 2009 budget was approved; assessments will not increase.
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2008 Annual Meeting |
- Too few owners sent in proxies or came; meeting rescheduled to December.
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October 2008 |
- Reserves are not fully funded, and will need to be addressed during 2009.
- Several original owners were not billed properly at closing for two
months' assessments; current owners are responsible and will be billed.
- Assessments are due on the 1st of the month and are delinquent on the 10th.
- The Annual Meeting is on November 20. Please come or send your proxy.
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September 2008 |
- CMI-to-DLS Associates transition is almost finished, but we still don't have all
the money from CMI.
- Bark dust will be applied to approximately 1/3 of the common area beds this year.
- The tree removal and brush clearing in the wooded area north of WOC is finished.
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August 2008 |
- The speed limit in the community is TEN miles per hour!
- The lawsuit is progressing.
See notes on the Home Page.
- CMI-to-DLS Associates transition is proceeding; money transfer is slow.
- Sprinkler problems have been solved; Tru-Green doing a great job.
- There is now a 5-day grace period on assessment payments.
- Three abandoned vehicles will be towed if not moved by their owners.
- We will be converting willing owners to email-only communications.
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July 2008 |
- Mary Fell has joined the board, and is treasurer.
- We will inspect and repair the sprinklers in July.
- We will bring in pest companies to investigate reports of carpenter ants.
- A WOC block party is coming on Saturday, September 13!
- The construction defect lawsuit grinds on.
- The Association has a new mailing address.
- August bills will be handled by DLS Associates, not CMI.
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June 2008 |
- The phase two inspection report for the construction defect lawsuit has been received.
The latest lawsuit details can always be found on the Home Page.
- When owners sell their units, they must disclose the suit and construction defects on
their Seller's Disclosure statements.
- The HOA will now attempt to collect on delinquent accounts itself before sending the
accounts to the lawyers.
- Colt Leonard has resigned the board, leaving a vacancy.
- Bark dust will be renewed on several of the buildings each year.
- DLS Associates takes over as property manager on July 1.
- Continued speeding in the parking lot may result in formal action.
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May 2008 |
- We are waiting for Willamette Builders Group to respond to our lawsuit.
- Corvallis-based DLS Associates will replace CMI as property manager, phasing in June 1.
- The east garbage enclosure will remain open as long as it is kept clean.
- Defective gutters have been cleaned and repaired, exterior lighting repair is starting.
- Two abandoned bikes will be removed by June 1.
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April 2008 |
- If you have noise concerns, first talk to the other party, then call the police.
- The abandoned bike in front of Bldg B will be junked by May 1.
- The leaning trees north of WOC will be removed this week at a cost of $5,000.
- New handyman Jon Voltz is on board, fixed garbage enclosure doors.
- The east garbage enclosure will be closed unless it is kept clean by residents.
- Gutters will be cleaned soon.
- Parking lot sweeping will be done as needed.
- The board is investigating bark dust renewal.
- The board formulated a satellite dish policy. Read about it in the Encyclopedia
- Morrison Hershfield is inspecting all buildings for construction defects.
- WOC is suing Willamette Builders Group for construction defect repair.
- The board is investigating options related to property management company contract renewal.
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March 2008 |
- Many construction defect surveys were returned.
- Morrison Hershfield will conduct their phase II construction defect survey.
- Satellite dishes require board approval; conditions are being discussed.
- Realtor's signs will be restricted per earlier board resolution.
- The east garbage enclosure will be closed permanently.
- A handyman contract has been signed.
- The downed wood north of the complex will be harvested. An arborist is being contacted
to estimate costs to remove The leaning trees.
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February 2008 |
- Included with March minutes.
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January 2008 |
- There was no meeting in January 2008
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December 2007 |
- Brian B. Egan was elected to the board, and was appointed chair.
- One board position is still vacant. Candidates are welcome!
- The budget was not approved until reviewed by new board member(s).
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2007 Annual Meeting |
- A new insurance policy was accepted.
- TruGreen Landscaping has been hired, and is doing a very good job so far.
- We will retain our current gutter-cleaning firm.
- The 2008 budget was approved.
- A variety of other issues were raised, and will be investigated before the February meeting.
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November 2007 |
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October 2007 |
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September 2007 |
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August 2007 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
July 2007 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
June 2007 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
May 2007 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
April 2007 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
March 2007 |
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February 2007 |
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January 2007 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
December 2006 |
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November 2006 |
- (These minutes are not yet on line. Contact Willamette Community Management if you need hard copies. A photocopying fee may be charged.)
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(Not available) |
